Safeguarding Policy

Leigh-On-Sea Music Festival

Safeguarding Policy  – April, 2014

Chairman: Drusilla Redman     Vice Chairman: Michael Deakin 

PRELIMINARY STATEMENT:  

The safety of children and vulnerable people is paramount and all, without exception, have the right to protection from danger and/or abuse.  All suspicions and allegations of this nature will be taken seriously and responded to swiftly and appropriately and all the Festival’s trustees, staff and helpers have a responsibility to report concerns. 

 1  PRIMARY RESPONSIBILITY

The primary responsibility for adequate supervision of each individual child rests with an identified Responsible Adult.

Festival Officers & volunteers must not be isolated with an individual child at any time.  Every  volunteer has responsibility for ensuring that no colleague has isolated contact with a child for any reason whatever. 

2  PURPOSE AND FUNCTION OF THE ORGANISATION

The objective of the Leigh-on-Sea Music Festival is to encourage the study, performance and appreciation of music and drama by holding Annual Public Competitions and to afford the competitors the opportunity of having their performance and ability assessed by professional adjudicators.

3  THE FESTIVAL ENVIRONMENT

The aim of the Festival is, as far as it is reasonably practical, to promote a safe environment for all children and vulnerable people.  It is our intention that this aim will be achieved by informing, involving and working with Parents, Guardians, Carers and Teachers It should be noted by all that the Festival takes place in an open access public building and is organised and staffed totally by volunteers.

4  TO WHOM DOES THIS POLICY APPLY

This policy relates to children under the age of 18 years and vulnerable people of any age who are identified to the organisers prior to their arrival at the Festival.  This should be done by contacting either the Chairman or Vice Chairman whose details are to be found at the front of this document.

In recognising the needs of children the Festival seeks to meet needs notified to the Festival by Parents, Guardians, Carers and Teachers.

5  FESTIVAL PERSONNEL

All other helpers are recruited by personal recommendation.  Records will be kept of all personnel used.  All Festival Officers and helpers can be identified by a badge bearing name and position held.  Any activity of concern at the Festival should be reported to one of the Festival Officers present.  All problems will be taken seriously, documented and dated.  Every Festival Officer and helper will also be given a copy of the policy. 

6.   PREPARATION FOR ATTENDANCE AT THE FESTIVAL

The Festival will make every effort to ensure that Parents, Guardians, Carers and Teachers are informed of its current Child Protection Policy prior to the commencement of the Festival.  The Festival wishes to inform all Parents, Guardians, Carers and Teachers that children under the age of 18 years must be accompanied by a responsible adult when attending the Festival. 

      It must also be noted that where a Parent, Guardian or Carer is not personally attending with their child, this Policy requires them to be satisfied that their child will be accompanied to the Festival and adequately supervised at the Festival by responsible adults acting on their behalf.

Under no circumstances will the Festival act in ‘loco parentis’.

7.   PERFORMANCE AND CHANGING AREAS AND FACILITIES

It is to be noted that whilst toilets are available together with possible changing and rehearsal facilities, none will be constantly supervised by any Festival Officer   or other approved helper.  Parents, guardians, carers or teachers are responsible for ensuring that children under 18 and any vulnerable adult of any age are adequately supervised in any of these areas.

8  PHOTOGRAPHY AND / OR RECORDING

No cameras (still or video) or audio recording equipment will be permitted in the performance hall at any time.  The only photography permitted will be that by an approved and checked Press photographer and will only take place in the Performance Hall.  Permission or otherwise of such a photograph of a child applicable under the terms of this policy is the responsibility of the accompanying responsible adult and must be notified to the Festival organisation prior to the Festival using the address/telephone at the foot of this policy document.

The only exception to the above will be in the case of a performance of an ‘Entry’ composed / written by the performer.  In such an instance permission must be sought from a Festival Officer / approved Helper prior to the performance.

9  POLICY REVIEW

The Festival Officers will constantly review their Child Protection Policy, improving and enhancing it as necessary.  In doing this they will look to the British and International Federation of Festivals for support and advice and that body, in turn will look to other agencies for good practice, most notably the NSPCC and the Arts Council of England policy guidelines.

WHERE PARENTS, GUARDIANS, CARERS OR TEACHERS ARE NOT PERSONALLY ATTENDING WITH THEIR CHILDREN, WE DRAW THEIR ATTENTION TO THE 9 POINTS OF THIS POLICY AND REQUIRE THEM TO BE SATISFIED THAT THEIR CHILDREN AND/OR VULNERABLE ADULTS WILL BE ACCOMPANIED TO THE FESTIVAL AND ADEQUATELY SUPERVISED AT THE FESTIVAL BY RESPONSIBLE ADULTS ACTING ON THEIR BEHALF.